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C & H Consulting, Inc.

QuickBooks Software Consulting, Intuit Solution Provider, Small Business Consulting, Serving Greater Cleveland, Ohio. 216-544-5630

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ARCHIVED ANNOUNCEMENTS:
C & H Consulting presented an overview of QuickBooks on February 14, 2007 and job costing on February 15, 2007 at the IX Center in Cleveland, Ohio. We would like to thank the Ohio Landscapers Association for inviting us to their event.

TIPS:
The use of your accounting program can be made simpler by utilizing some tips that are included on these pages. Please keep in mind that training is essential to the success of using QuickBooks correctly. We will also include tips in other programs as we become aware of them or if they pertain to your business success. The first page of the Consulter is designed to allow you to find the most pertinent tips and to find additional information as it may relate your business. This page is strictly an archive of those tips that we have covered in previous months.

Product details
TIP 1
When you have two or more windows open in QB, Rather then trying to close one to get to a second window. and then reopening the first window. It is easier and faster to use Control + Tab to shift windows. This does rotate the windows that are open and is much faster and easier then finding the little X in the upper right hand window to close a window.

TIP 2
When you set up your company you will be prompted to determine what type of company you will have, Sole Proprietor, Partnership, LLC, S-Corp, Corporation or Non Profit. The program will set up the correct tax document lines for items that are appropiate to your company A good example would be a sole proprietor who would have a Schedule C or a Partnership which would have Form 1065. The next step is to assign the proper tax lines to each account as you set them up initially or go back and reset the tax lines that are missing.

TIP 3
Maintain a regular schedule for your accounting needs, don't get behind, fix mistakes as they occur, use a note in the memo field, to remind you why their was a change.

Tip 4
We can not stress this enough, Backup your file on a regular basis: Daily, Weekly, Monthly, Quarterly. The frequency of back up is dependent only upon how much work you want to put back into system should it crash.

Tip 5
While many software programs are used for business, it is recommended that you use a personal software product for your personal checking, savings, investments etc. Quicken and Microsoft Money will both allow you to track all of your expenses and consolidate your tax deductible items and taxable income in an easy to follow format.


Tip 6
Your accounting record is vital in the operation of you company, however, there are times when as a business owner you will want to find out why a specific transaction is not appearing or who may have deleted that transaction. Two important thoughts come to mind when dealing with this issue. The later editions of QuickBooks have an audit trail that is always on. If yours is not, then turn it on using the tab in preferences. This may save you some headaches later while researching a transaction.

Tip 7
Tip 6 indicates turning on the audit trail to transactional changes, the audit trail may also allow you to view voided and deleted transactions. Many small companies allow the users, or multiple users, including the office manager, owner, officers etc., to sign in under the admin users. Create a user and password for all personal including the administrator, this allows the person using the audit trail to determine who did something to a transaction. The only time the admin user should be used in when QuickBooks requires it, for example, changing company preferences.

Tip 8
END, END, END: Press end several times to go the bottom of a register.

Tip 9
Home, Home, Home: Press home several times to go the beginning of a register.

Tip 10
Units of measure allows the user to set up a different unit of measure for purchase, sales, and shipping. The use of your accounting program can be made simpler by utilizing some tips that are included on these pages. Please keep in mind that training is essential to the success of using QuickBooks correctly. We will also include tips in other programs as we become aware of them or if they pertain to your business success. The first page of the Consulter is designed to allow you to find the most pertinent tips and to find additional information as it may relate your business. This page is strictly an archive of those tips that we have covered in previous months.